How to Convert Excel to PDF

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    Using a PDF Printer

    • 1). Download and install a PDF printer driver. There are many good PDF printers available for free. After you install it, the printer driver will show up in the "Printers" section of the Control Panel, but it won't print to a printer, it will just print to a PDF file.

    • 2). Open the Excel file you want to convert to PDF.

    • 3). Choose "Print" from the File menu. Don't use the toolbar button because the toolbar button will use your default printer.

    • 4). Select your PDF printer from the drop-down list of printers and press the "OK" button. A window will appear showing the printing progress; then after a few moments a "File Save" dialog will appear. The exact appearance of the dialog will vary depending on the PDF printer driver.

    • 5). Select a name and location and click "OK" to close the dialog. Most PDF printers will then open the PDF file you just created.

    Using Office 2007 Add-in

    • 1). Download and install the "Save As PDF" Or "XPS Add-in" from the Microsoft site. This add-in works only with Office 2007 programs, so if you have an earlier version of Excel you will have to use a different method.

    • 2). Open the Excel file you want to convert to PDF.

    • 3). From "Save As," select "PDF" Or "XPS."

    • 4). Select a location for your PDF, give it a name, and make sure the "Save As Type" is set to "PDF," then click on the "Publish" button.

    Using Open Office

    • 1). Download OpenOffice from OpenOffice.org. OpenOffice is a suite of programs similar to Microsoft Office. The spreadsheet program, Calc, is able to read an Excel file and retain the cell hyperlinks while converting the file to PDF.

    • 2). Open OpenOffice.org Calc.

    • 3). Open the Excel file you want to convert to PDF by choosing "Open" from the "File" menu or clicking on the "Open" toolbar button.

    • 4). Convert the file to PDF by choosing "Export As PDF" from the "File" menu or clicking on the "PDF" toolbar button.

    • 5). Type in the name of the file and press the "Save" button.

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